Change Request Form

A Project Management (PM) Change Request Form is a standardized document used to propose, evaluate, and approve changes to a project’s scope, schedule, budget, or resources.

📄 Purpose

  • Capture Change Details: Records what change is being requested and why.

  • Evaluate Impact: Assesses how the change affects project objectives, timelines, costs, and risks.

  • Enable Decision-Making: Provides stakeholders with enough information to approve, reject, or defer the change.

  • Maintain Control: Ensures changes are tracked formally, preventing scope creep or unmanaged adjustments.

🧩 Typical Contents

  • Requester information (who is submitting the change)

  • Description of the change (scope, deliverables, or process)

  • Reason/justification for the change

  • Impact analysis (on schedule, budget, quality, resources)

  • Priority level (urgent, medium, low)

  • Approval section (sign-off by project sponsor or change control board)

✅ Value

  • Promotes transparency and accountability in project decisions.

  • Provides a clear audit trail of changes made.

  • Helps teams balance flexibility with control, ensuring projects adapt without losing focus.

Think of it as the official “gatekeeper” document for project adjustments—it keeps projects disciplined while still allowing necessary evolution.