Lean Six Sigma Refresher
Kickoff Meeting Template
A Lean Six Sigma (LSS) Kick-off Meeting is the formal launch of a process improvement project. It sets the tone, aligns stakeholders, and ensures everyone understands the project’s purpose, scope, and expectations before diving into the DMAIC phases.
📄 Purpose of the Kick-off Meeting
Alignment: Brings the sponsor, process owner, team members, and stakeholders together.
Clarity: Reviews the project charter, objectives, and business case.
Engagement: Builds buy-in and enthusiasm for the improvement effort.
Expectations: Defines roles, responsibilities, and communication protocols.
Planning: Outlines the timeline, milestones, and next steps.
🧩 Typical Agenda
Welcome & Introductions – Sponsor or Champion opens the meeting.
Project Overview – Review of the charter (problem statement, goals, scope, business case).
DMAIC Roadmap – Explain how the methodology will guide the project.
Roles & Responsibilities – Clarify who is doing what (Champion, Belt, Process Owner, SMEs).
Timeline & Milestones – Present high-level schedule and critical checkpoints.
Communication Plan – How updates will be shared (reports, meetings, dashboards).
Risks & Constraints – Discuss known challenges and mitigation strategies.
Q&A and Discussion – Allow stakeholders to raise concerns or suggestions.
Next Steps – Confirm immediate actions and schedule the first working session.
✅ Value in Practice
Builds trust and confidence with stakeholders.
Prevents misunderstandings by clarifying scope and expectations early.
Creates a shared vision of success.
Sets a professional tone for disciplined project execution.
Takeaway: The LSS Kick-off Meeting is the launchpad for the project—it ensures everyone is aligned, motivated, and ready to move forward with clarity and purpose.